Inventory and purchasing system
Three related companies share one stock of building products. The system tracks every part by owner, receives deliveries by barcode, and raises the invoice each cross-company pull creates.
Read the case studyCustom tools and automation
The quoting tool, the job tracker or the inventory screen that no product gets right, built around how your operation runs.
When off-the-shelf stops fitting
Packaged software is built for the average business. If your process has a pricing rule, a kitting step or an inventory move that has to tie to accounting, the package either can't do it or makes you work around it for years.
We build the real thing: a web app shaped to your operation, on a standard stack any developer can maintain. You own the code, the data and the accounts.
Off the shelf against built for you
| Consideration | Off the shelf | Built for you |
|---|---|---|
| Workflow | You adapt to the product | Screens match how the work moves today |
| Inventory and pricing | Generic SKUs and list prices | Your locations, kits and pricing math |
| Ownership | A subscription you rent | Code and data in your name |
| Accounting | Exports and re-keying | Tied to QuickBooks from day one |
| Changes | Wait for the vendor | Scoped and priced per change |
Workflow tools
The steps your operation follows, as screens: a request goes in, the right person approves it, the next person gets an alert, and the record lands where accounting can see it. Supply chain tracking, compliance checks, job costing, whatever the step is.
Each tool starts with the process written down, so the screens match the work and nothing is left to memory.
Quoting engines
Your pricing math, as a form your estimators trust: materials, labor, markups and the exceptions only you know about, producing a quote in minutes instead of an afternoon. The rules live in one place and change when you say so.
Quotes carry through to the job and to QuickBooks, so the number sold is the number tracked.
A modern front end for an old system
If your core system is a text screen or a database nobody wants to touch, we build a web app on top of it instead of replacing it. The old system keeps running, and your team gets screens that make sense on a phone or at the counter.
No rewrite, no migration weekend, and the data stays where it is.
What it costs
A single tool, such as a cost calculator or a tracker, runs $3,500 to $7,500. Larger systems with several screens, roles and an accounting link run $9,000 to $30,000.
Both are quoted fixed after a paid scoping step, with hosting and support inside a data team plan after launch. Every price is on one page.
Before we start
What we ask
- The steps the work follows today, in order, and who touches each one
- What the tool has to tie to: QuickBooks, inventory, a customer list
- What it replaces: a spreadsheet, a whiteboard, a paper form
- What happens when it is down for an hour
- Who approves changes once it is live
What we need from you
- The current spreadsheet or form, with real rows
- An hour with the people who do the work, not only the owner
- A decision on who the administrator is
- Read access to the accounting system if the tool posts to it
What will not work
- Replacing the accounting system itself
- A native phone app from the app stores (the tools run in a browser, on a phone too)
- Scanners, scales or machines beyond what a browser can read
- A process that changes every week
Recent projects
Gable, a project management system
Tracks each job from the first lead through land, plans, permitting and nine construction stages, with a phone view for updates and reminders from the site. Replaces spreadsheets and group texts.
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